Executive Assistant for a Construction Company in Australia (Home Based Full Time)
Virtual Coworker
Full-time
Remote
Australia
⢠Provide direct Executive Assistant support to the Head of Civil or Construction
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⢠Assist with tender administration, including completion of non\-technical schedules and document formatting (Word, Excel, PowerPoint, PDF preparation)
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⢠Manage inbox support and internal correspondence, including drafting and issuing emails on behalf of management for internal stakeholders
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⢠Handle calendar management, meeting coordination, and scheduling across multiple stakeholders
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⢠Coordinate domestic and international travel, including flights, accommodation, hire cars, and detailed itineraries
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⢠Support onboarding administration for new staff, including coordination of accounts, uniforms, access forms, and internal requests
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⢠Liaise with IT providers for basic coordination and requests (no technical troubleshooting required)
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⢠Prepare documents and materials for meetings, presentations, and business travel
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⢠Assist with expense administration, including receipt tracking and coding statements to projects using Excel
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⢠Manage leave approvals through internal portals and systems
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⢠Support fleet and plant administration, including registrations, insurance documentation, and servicing bookings
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⢠Coordinate events, training bookings, key milestones, and internal initiatives as required
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⢠Act as a dependable point of contact to ensure staff have the resources and support needed for daily operations
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⢠Identify and recommend improvements to administrative systems and workflows
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<\/body> <\/html>"}},{"fieldLabel":"Must Haves","uitype":110,"value":"⢠This role is only open to Filipinos permanently residing in the Philippines
⢠Proven experience as an Executive Assistant or Senior Administrator (construction or projects environment highly regarded).
⢠Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint).
⢠Strong Excel capability, including reviewing, checking, and reconciling data.
⢠Confidence in written communication style clear, concise, and professional.
⢠High level of organisation and ability to work autonomously.
⢠Strong stakeholder management and follow\-up skills.
⢠Excellent attention to detail and quality control mindset.
⢠Ability to manage multiple priorities in a fast\-paced environment.
⢠Willingness to learn basic functions of construction software (e.g. Procore but not essential)."},{"fieldLabel":"Nice to Haves","uitype":110,"value":"⢠High accuracy and attention to detail across all administrative outputs.
⢠Efficiency in inbox and calendar management that reduces executive workload.
⢠Timely coordination of travel, expenses, and internal requests.
⢠Strong internal communication and follow\-up with minimal rework.
⢠Consistent support that enables leadership to operate without admin bottlenecks."},{"fieldLabel":"Home Office Requirements","uitype":110,"value":"Please only apply for this role if you have the following home office requirements:
· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted."},{"fieldLabel":"Connect With Us","uitype":110,"value":"https:\/\/virtualcoworker.com.ph
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<\/body> <\/html>"}},{"fieldLabel":"Must Haves","uitype":110,"value":"⢠This role is only open to Filipinos permanently residing in the Philippines
⢠Proven experience as an Executive Assistant or Senior Administrator (construction or projects environment highly regarded).
⢠Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint).
⢠Strong Excel capability, including reviewing, checking, and reconciling data.
⢠Confidence in written communication style clear, concise, and professional.
⢠High level of organisation and ability to work autonomously.
⢠Strong stakeholder management and follow\-up skills.
⢠Excellent attention to detail and quality control mindset.
⢠Ability to manage multiple priorities in a fast\-paced environment.
⢠Willingness to learn basic functions of construction software (e.g. Procore but not essential)."},{"fieldLabel":"Nice to Haves","uitype":110,"value":"⢠High accuracy and attention to detail across all administrative outputs.
⢠Efficiency in inbox and calendar management that reduces executive workload.
⢠Timely coordination of travel, expenses, and internal requests.
⢠Strong internal communication and follow\-up with minimal rework.
⢠Consistent support that enables leadership to operate without admin bottlenecks."},{"fieldLabel":"Home Office Requirements","uitype":110,"value":"Please only apply for this role if you have the following home office requirements:
· Perfectly working headset and webcam
· Stable internet connection of at least 25 Mbps ~ 50 Mbps
· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
· Quiet room with no distractions or background noises
· A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted."},{"fieldLabel":"Connect With Us","uitype":110,"value":"https:\/\/virtualcoworker.com.ph
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